Updated on February 22, 2022 Show Photo: Hinterhaus Productions / Getty Images Are you ready to resign from your job? There’s a certain etiquette involved when—for whatever reason—you decide to quit your job. It's best to tell your boss in person, if possible, that you are resigning from your job, and then follow up with a formal resignation letter. It is also best to give your employer at least two weeks' notice when you are planning to leave. If you need to alert your boss to your resignation right away, you might have to send a resignation email instead of a letter. Even if you send an official letter or tell your boss in person, you may choose to send a follow-up email to confirm the details. Read below for information on why you should give two weeks’ notice, how to write a resignation email, and review a sample email message. Why Give Two Weeks Notice?It’s important to provide your employer with two weeks’ notice if you can. This is a standard practice when resigning. NoteGiving two weeks' notice provides enough time for you to transition out of the office and to finish up any projects you can. It also gives your employer time to begin to hire (and possibly train) your replacement. However, two weeks’ notice is not legally required unless you're covered by a contract. If you have a union agreement or employment contract that states how much notice you have to give, definitely follow those rules. Otherwise, you may be considered to be employed at will and not required to give notice. Check the details before your turn in your resignation. Do your best to give two weeks’ notice, if you can. This is a good way to maintain a positive relationship with your employer, which you may need should you ever need to ask them for a recommendation. NoteCircumstances that might require you to leave before giving two weeks’ notice include a personal emergency, family circumstances, or unbearable (or unsafe) work conditions. Tips for Writing a Resignation Email Message
NoteIt's a good idea to send the email to yourself before you send it to your employer. That way, you can check it to make sure it includes all the relevant information. When you send the message to your employer, copy or blind carbon copy (Cc or Bcc) yourself, so you have a record of the correspondence. How to Format the MessageSubject Line: Include the fact that you're resigning in the subject line of the email. It's important for your message to be opened and read. Greeting: Address your letter to your manager. You may also want to copy Human Resources so there's an official record of your resignation. Resignation Notice: Advise your employer when you will be leaving the company, and when your last day of work will be. Optional Information: If you want to offer assistance during the transition or thank your employer for the opportunity, mention it after you've noted that you're resigning. Signature: Include your contact information (email and phone number) in the message or in your signature so it's easy for the recipient to follow up. Two Weeks' Notice Resignation Email ExampleSubject Line: Notice of Resignation - Jane Doe Dear Ms. Smith, I am writing to notify you that I am providing two weeks’ notice and will be resigning from my position as Customer Service Representative with ABCD Company. My last day of employment will be January 15. Please let me know if I can provide any assistance with the transition. I would be glad to provide whatever support I can during my remaining time with the company. You can also contact me with any questions on my personal email, , or my cell phone, 555-555-5555. I wish you and the company success in the future. Thank you so much for all the support you have provided me during my tenure with the company. Best regards, Jane Doe More Sample Resignation EmailsReview more examples of resignation email messages for a variety of circumstances. There are samples and templates to download whenever you need to move on from a job. The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Read our editorial process to learn more about how we fact-check and keep our content accurate, reliable, and trustworthy. |