Sample announcement of employee leaving company to clients

This sample letter may be used as a first draft when announcing to company staff that an employee is leaving. In addition to notifying other employees, it is important to inform suppliers who have a relationship with the employee that they are leaving. When it is a key employee leaving, consider including testimonials and having a special after hours event to celebrate their accomplishiments and departure.

To: (EMAIL ADDRESSES)

Subject: Staff Resignation Letter

Dear Employees

It is with deep regret that I am announcing the resignation of (EMPLOYEE NAME) effective as of (DAY, MONTH, YEAR). (NAME) is leaving due to being offered another position in (HIS/HER) home town and has chosen to move there.

Since (NAME) joined our firm (HE/SHE) has been a valuable and well respected member of our team. As an employee of the (DEPARTMENT), (HE/SHE) was appreciated by (HIS/HER) co-workers. The work and contribution, including the extended hours of dedication are greatly honoured. We will miss (NAME) charm, professionalism, empathy and strength. We respect (HIS/HER) decision and wish (HIM/HER) all the best for (HIS/HER) future endeavours.

On behalf of everyone at (COMPANY NAME), please let us all wish (NAME) good luck for the future and bid (HIM/HER) a happy farewell. Please join us on (DAY, MONTH, YEAR) for a small party. I look forward to seeing you all at the party so you may give your thanks and wishes to a valuable co-worker.

Sincerely,

(First, Last Name)

TEMPLATE
Google Doc

There are several ways to inform client about resignation of an employee_._ In fact, you can find a good sample letter to clients about employee leaving on the internet. Handling an employee’s resignation can help prevent your clients from feeling lost in the shuffle. To preserve that relationship, you must inform client about resignation of an employee as soon as possible with a logical, systematical approach. This is true whether you use a sample letter to clients about employee leaving or you choose to make the announcement via email.

Start by announcing the shift to your employees; a resignation announcement to colleagues from the employee himself may or may not be the most appropriate route. Discuss with them first. If you send this communication on their behalf, be sure to first look at some employee leaving announcement email templates.

Create a Transition Team

Put together a transition team to ensure that everything goes smoothly after your employee leaves, says Insperity. The transition team’s main job is to handle any concerns, problems or issues that your client may have as a new point of contact begins working on its account. It’s always a good idea to include a manager on the transition team so that your client feels that you value its business. Ensure that your transition team evaluates the client’s account, upcoming deadlines, and preferred methods that your existing employee uses to service the client.

Provide Clients With Adequate Lead Time

When you have to make an employee resignation announcement to clients, it’s important that you let the client know as far in advance as possible. This allows your client to make preparations to begin a working relationship with a new employee, and it also allows you the opportunity to reassure the client that you will provide the same level of service it expects. In some instances, you may only be able to provide two weeks or advance notice but the instant you receive notice from your employee, you must inform your clients within a day or two at the most.

Select a New Point Person for Your Client

As you are preparing to send an email informing clients of resignation_,_ it’s vital that you assign a new employee to take over the client’s account, according to Citrus HR. It’s impossible for you to make a smooth transition if you don’t select a new point of contact for your client. In fact, you shouldn’t send an email informing client of resignation of your employee without being able to name the person who is taking over the account.

Ensure the new account lead is familiar with the client’s needs so that there won’t be any drop in service. Sending an email informing clients of resignation that doesn’t include the name of the new representative can create uncertainty and doubt in the mind of your client.

Introduce New Point Person Personally

Whether you use a sample letter to clients about employee leaving or you inform them via email, you should still set a meeting between your new point person and your client as a means of formal introduction. This can help establish good rapport between the client and the new representative and provide your new point person with the opportunity to communicate the skills and experience that make that person the perfect replacement. The key to a successful transition is building trust with the client, and a face-to-face meeting with the new point person is an ideal beginning for that process.

Avoid Being Negative

During this transition process, it’s important that you refrain from divulging any details about the reasons that your employee left your company. In some instances, you may have terminated that employee, and in other instances, the employee may have left to pursue other opportunities. In either case, you should simply inform the client that the employee is no longer working with your company and offer no other details. Speaking negatively about that employee could adversely impact your future relationship with the client, especially if that client trusted the departing employee.

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