Sample email to announce performance evaluation process

Table of Contents Show

• Internal Memo / Announcement
• How to Tailor the Document for Your Need?
• Document Preview
• Document Description
• How to use this Document?
• Related Documents
• One-On-One Employee Meeting Subject LInes
• Performance Management Meeting Request Subject Lines
• Follow-Up Subject Lines After Performance Review
• Email Templates For Employee Performance Management Process
• Email Template For Preparing Your Employees For Their Performance Review
• Email Template Reminder For Employee Performance Review
• Manager To Manager Email For Employee Performance Review
• Email Reminder For Managers That Employee Reviews Are Near
• Performance Review Reminders For Employees
• Mail for 360 Degree Feedback
• GUIDE: How To Write A Great Subject Line
• 5 Tips To Crafting a Great Subject Line
• How do you write a performance evaluation email?
• How do you introduce a new process in an email?
• How do you communicate a new performance management process?
• How do you invite employees for performance review?

Internal Memo / Announcement

Year End Performance Review

Internal memo on year end review process - to be rated by manager on employee.

How to Tailor the Document for Your Need?

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Document Description

Internal memo on year end review process - to be rated by manager on employee.

Each employee is required to complete a self-evaluation in various categories [list categories] by [date]. This will be provided to the manager in which the evaluations will be assessed and provided with ratings by the manager by [date].

A discussion should take place between the employee and the manager by [date] to reconcile the difference in ratings (if any), giving feedbacks to the employee on the strengths and weaknesses, and suggesting how the employee can improve on work performance, attitudes, customer services and reliability etc.

How to use this Document?

This document should be carefully read by the individual employer/ company.

This template may be used upon the Internal memo on year end review process - to be rated by manager on employee.

This Letter should be sent to the Human Resources Department, if applicable.

Related Documents

Employee performance reviews are a crucial part of the employee feedback process.

Reviewing your employee's performance can help you and your employee understand what areas can be improved, and where your employee is thriving.

But it all starts with a great subject line, a well-curated email, and a meeting.

Here, we put together 40+ email subject lines + email templates you can send to your team.

One-On-One Employee Meeting Subject LInes

• Requesting a 1:1 meeting with you
• You're invited: 1:1 with our CEO
• Invoice payment
• How we can help
• More info about {Business Topic}
• Thank you and Welcome! {Name}
• Let's finish your Paperwork - Important
• Here is your Handly Employee Help guide
• Your goals and plan for the first month
• How has your journey been so far?
• Task Unlocked
• Can you help me with this?
• Just left you a voicemail
• Did you see this?
• I forgot to mention...
• Let's cut to the chase
• Regarding your application
• Wednesday meeting at 12

Performance Management Meeting Request Subject Lines

• Come celebrate your success!
• Excited about the future of {Company}
• Final attempt to contact
• Appropriate point of contact
• How was Day 1 at {Company Name}?
• Are you happy and satisfied?
• Performance Review - I promise you're not in trouble!
• Set Performance Measures
• Your Performance Measures have been set
• Pleasure chatting with you, {name}
• Where should we begin?

Follow-Up Subject Lines After Performance Review

• Here's your performance review
• Thank you for meeting with me!
• Let's go over your review
• Thank you for your time today
• Would you like more information?
• Sorry I missed you
• It was great meeting with you!
• It was a pleasure talking with you, {Employee Name}
• Welcoming {Employee’s name} to {Company name} / {Department}
• Thanks for taking the time!
• Here's your review
• Following up on your performance review
• Missed you again
• I'd love your feedback on that meeting

Email Templates For Employee Performance Management Process

Here are a few great examples of employee performance email templates you can use.

Email Template For Preparing Your Employees For Their Performance Review

title=Tips to ace your Performance Review session Hello {Employee name},

As we begin the performance review process, here are a few tips for a successful performance review session.

• Take note of your achievements throughout the year— If you recorded your accomplishments as they happened, you could check through your work log document.
• Be specific and use numbers to your advantage— For example, it is better to write "I exceeded my sales target for 2021 by 70%" than write "I achieved tremendous results this year."
• Provide evidence to back up your examples and statements of the result— For example, "During the second quarter, the marketing campaign I championed gained 200% more visibility than expectation."
• Reference your job description to account for the company's objectives— For example, as a sales team member, your contribution to the company's aim will be to improve sales by a certain percentage. Find the specific numbers you contributed and highlight them.
• For more tips and examples of self-evaluation questions along with their answers, click here.

Don't forget, your deadline to submit the completed self-evaluation forms is {date}

If you have any questions or there's anything at all you're unclear about, don't hesitate to reach out to your manager, or you can get in touch with me directly.

Kind regards,

{Your name}.

Source

Email Template Reminder For Employee Performance Review

title=Time for Performance Review here's all you need to know Hi {Employee name},

I'm thrilled to announce that on {date} we'd be starting our Performance Review Process. This process is crucial in determining what progress we've made individually in contribution to the company's objectives for the period in review.

Here's all you need to know:

All full-time employees who joined us before {Date} are required to partake in the self-evaluation process before their respective managers evaluate them.

The deadlines for the performance review process are as follows:

• Deadline for employees' self-evaluation. All eligible employees should have completed and submitted their self-evaluation performance review form to their managers.
• Deadline for managers to review the self-evaluation forms of their subordinates.
• Deadline for the HR team to evaluate all completed forms during the performance review process. For the self-evaluation, we've provided reference materials here to give you an idea of what's expected.

Remember, it is important that you complete and submits your self-evaluation forms on time.

If you have any questions or there's anything at all you're unclear about, don't hesitate to reach out to your manager, or you can get in touch with me directly.

Kind regards,

{Your name}.

Source

Manager To Manager Email For Employee Performance Review

title=You have been assigned N Reviewers for {Review Cycle} Hi {manager_name},

You have been assigned as a Reviewer to 2 employee(s) for Review 16 – Q1 [Name of the Review and Cycle]. As part of the process, you will have to set objectives for your reviewees in the near future.

We encourage you to give constant feedback using the Instant Feedback mechanism and send feedback emails to [email protected] How to Access URL : {accessname} User Name : {username}

Best Regards, Team HR

Source

Email Reminder For Managers That Employee Reviews Are Near

title=[X] days left for you to review the employee's self-evaluation Hi, {manager's name}

The performance review process is in full flow now, and we hope the employees under you have begun to submit their self-evaluation forms.

This is a friendly reminder that you have [X] days until {date} to review their self-evaluation. Please schedule an appointment with the employees individually to discuss their self-evaluation performance review and meet with their team members to evaluate the employee in review directly.

If you have any questions or there's anything at all you're unclear about, don't hesitate to get in touch with me directly.

Kind regards,

{Your name}.

Source

Performance Review Reminders For Employees

title=There are only [X] days left to submit your self-evaluation] Hi, {employee name}

The performance review process is in full flow now, and we hope you found our tips helpful in completing your self-evaluation form.

This is a friendly reminder that you have [X] days until {date} to submit your completed form to your manager.

Performance review is an opportunity for you to show how well you've performed during the period in review, receive feedback and even compensation. Don't leave this for later, go ahead and do it now.

Please don't hesitate to reach out if you have any concerns.

Kind regards,

{Your name}.

Source

Mail for 360 Degree Feedback

title=Reviewer has signed off the form Hi <>,

You have been identified as a key person to be a participant (respondent) in 360 Degree Feedback program. The purpose of this feedback is to gain other’s perspective on work behaviors.

We are seeking your feedback about the direct interactions you have had with the person identified in the survey.

Your inputs will be used to map a report, which the individual identify their strengths and areas for development, as they grow in their role.

360 Degree Feedback Guidelines:

– Your input will be anonymous. The recipient of this feedback will see a summary, not your feedback form.

– Please identify the top <> strengths and <> improvement areas only from the <> behavioral traits mentioned. | There are <> work and behavior traits mentioned under different perspectives.

– Indicate ‘S’ for strengths and ‘I’ for improvement areas against the 5 behavioral traits each. | Use the scale from “Strongly Agree” to “Strongly Disagree” as your input to each trait.

– You will have to comment in the boxes indicating ‘STOP’ & ‘START’. Please indicate in detail 4-5 behaviors or areas you need the subject to stop and 4-5 behaviors or areas you need the subject to start working on.

You may be evaluating more than one individual and therefore may receive multiple survey invitations.

Person you are evaluating: <> | <> | <>

Thank you for your participation. Happy Feedback 🙂

Team HR 🙂

Source

GUIDE: How To Write A Great Subject Line

As we mentioned above, crafting a catchy subject line is critical to the performance of your email campaign.

While just a few words may seem like a small piece of your overall message, this is the first impression your audience will have before they decide whether to open your email.

If your subject line isn't engaging or appealing enough, there's a chance it could get buried in your reader's inbox.

Let's go over the proven tips on how to craft a subject line that boosts engagement:

What makes a great subject line?

First, let's discuss the fundamentals of creating a great subject line:

• Spark interest and curiosity
• A clear and urgent call to action
• An offer/intriguing discount
• Personalization (this can be done by sending out different versions of emails to subscribers based on their preferences)
• Relevance - make sure your subject line covers the current trends and topics within your industry

5 Tips To Crafting a Great Subject Line

Now, let's dive into the specifics of how to create a great subject line for your next campaign:

1. Use a familiar sender name

Although this may seem obvious, it's a piece many marketers miss the ball on.

Your readers want to feel like your email is coming from a human and not a corporation or automated system.

One of the easiest and most effective ways to do this is by changing the sender's name to YOUR name or someone in the company that is well known.

Here's a great example of this from Marketing Examples

Pro Tip

Avoid the "no-reply" sender name at all costs. This makes your email feel unfamiliar, unapproachable, and less personable.

2. Keep your subject short and to the point

If your subject line is too long, it will get cut off, which could impact your reader's chances of opening your email.

The rule of thumb (for both mobile and desktop) is to keep your subject line under 50 characters.

3. Add personal touches to your subject line

If you have access to information about your subscriber (ie. name, location, etc), you can use this to benefit your subject line and catch your readers attention.

It's important not to go overboard here, but adding even the simplest touch such as their name can build trust and rapport.

Here's a great example of a personalized email + offer I received from BarkBox with my dog's name in the subject line:

4. Avoid making any false promises

Your subject line makes a commitment to your reader, so it's important you don't stretch the truth just to simply get more opens and clicks.

In the grand scheme of things, making false promises will end up hurting your open rate as your readers will lose trust in you.

5. Give them a sneak peek of what's inside

Telling your subscriber what is inside helps with open and clicks.

For example, if you're providing your reader with a free guide or e-book, consider making your subject line something along the lines of:

"Your FREE marketing e-book awaits!"

Conclusion

If you want your email campaign to perform well, it all starts with your subject line.

Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer.

We hope you enjoyed our guide + list of 40+ employee performance review email subject lines.

Read other work-related subject lines:

• Job Application Email Subject Lines
• Email Subject Lines For Saying Goodbye To Colleagues
• Farewell Email Subject Lines
• Out Of Office Email Subject Lines
• Interview Email Subject Lines
• Last Working Day Email Subject Lines
• Email Subject Lines When Asking For A Raise
• Email Subject Lines For Job Inquiries
• Sick Day Email Subject Lines
• Last Day Of Internship Email Subject Lines

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How do you write a performance evaluation email?

How do you introduce a new process in an email?

How do you communicate a new performance management process?

How do you invite employees for performance review?